Office Administrator Job Description

Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Office Administrator Responsibilities:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.

Office Administrator Requirements:

• High school diploma or a bachelor’s degree in business, administration, or a related field.
• 2 or more years’ office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Fast learning

Accountant Job Description

We are seeking trustworthy candidates who work efficiently without sacrificing accuracy. An experienced full time (Female) Accountants can expect to work with large amounts of numerical data, handle multiple tasks with deadlines, and provide transparent and complete reports to management. You should have a firm grasp of accounting and financial practices and regulations and possess strong computer and verbal and written communication skills. To ensure success, Accountants should be prompt, honest detail-oriented, professional, and analytical. Top candidates will have excellent presentation skills with the ability to successfully communicate complex quantitative data to decision-makers.

Accountant duties and responsibilities of the job

• Examining bank statements and reconciling them with general ledger entries
• Examining expenses submitted by employees
• Keeping an eye on incoming payments from accounts receivable and outgoing payments from accounts payable
• Creating company financial reports with the above information included
• Analyzing data collected in order to determine the state of the company’s financial health
• Analyzing data to understand where the company is generating and losing revenue
• Examining the proficiency of the software programs used to organize data
• Generating financial reports that display the company’s profits, equity and cash flow
• Creating periodic reports, such as balance sheets, profit & loss statements, etc.
• Reconciling of account with OEM
• Performing audits and resolving discrepancies.
• Provide support and additional company presence at national and regional industry trade shows

QUALIFICATION

• Bachelor’s degree / HND in Accounting or related field.
• More education or experience may be preferred.
• Special licenses or certification may be required.
• Strong analytical, communication, and computer skills.
• Knowledge of Microsoft office with strong skills in excel
• Understanding of mathematics and accounting and financial processes.
• Ethical behavior.
• Attention to detail

METHOD OF APPLICATION

Interested candidate should send a detailed resume to: job@aigintegrated.com using the job title as the subject of email.

Office Address: Olivia Mall, first floor B1 Plot 334, Rafiu Babatunde Tinubu Road, Amuwo Odofin, Lagos.